More information on each state's policy can be found here. Many jurisdictions exempt federal travelers from paying lodging tax. Must I use the travel card for meals and incidental expenses? Use of the GSA travel card is mandatory for all expenses as per the Federal Travel Regulation, except expenses for which it "is impractical (e.g., vendor does not accept credit cards) or imposes unreasonable burdens or costs (e.g., fees are charged for using the card)." for special reimbursement procedure).Īccounts payable via disbursement voucher (DV) for department/unit-paid travel or travel reimbursement, typically using a student mission-travel object code, using unrestricted departmental funds.Now for the fun part! Here are a few things to keep in mind when traveling for TTS. Travel is on behalf of a university athletic team (consult Athletics Dept.Travel is undertaken by all students in a particular course.Activity is required for degree or credit.(also 9097 for sponsored participant costs only)ĭepartment/unit-paid class trips and mission-related educational travel Travel is associated with a sponsored research award.Īccounts payable via DV for prepaid travel or travel reimbursement, using an employee travel or prepaid object code.The student is presenting or actively participating in a conference on behalf of the university.Research is performed to fulfill university's obligations to outside funding entity.Results or research will be used by the university.The primary purpose and original intent is for the university to obtain useful results from the project/research.Use a RUSS form (undergraduates) or provide additional aid (graduate or professional) using a stipend or prize object code. Travel is associated with a sponsored fellowship with no benefit to the university.Funds are being provided as an outright cash grant to support student travel.Activities are performed to contribute to the development of the skills needed in the student's studies.The university obtains little or no benefit from the trip.The project/research's primary purpose and original intent is to further the student's education or training.For activities in which the university is relatively disinterested, or the research is student led.
#TRAVEL EXPENSES HOW TO#
How is student travel to be reimbursed or paid? How to Categorize Travel for Registered Cornell Students If one or more apply, then treat as category. Travelers are encouraged to use the most economical and efficient form of transportation. The cost of a taxi from home is reimbursable. If travel begins from a personal location (e.g., home, other residence), and the distance from the personal location to the business destination is less than the distance from the primary work location and the business destination, the distance from the personal location to the business destination should be used. If travel begins from another business location (e.g., temporary Cornell worksite) other than the primary work location, then the actual departure location should be used as the starting point for the business trip. Solely for purposes of calculating mileage reimbursement, the starting travel location should be the employee’s primary work location, unless travel begins from another location. How should the traveler properly account for commuting miles? Is the cost of a taxi from home reimbursable? Personal vehicles: Commuting miles are not deductible for IRS purposes, and, therefore, are not reimbursable.
The university does not reimburse for preferred boarding, i.e., a fee to allow earlier boarding. Upgrades to business or first class go beyond the concept of “business need,” and are only permitted in the circumstances described in the policy.
Cornell will reimburse on university or sponsored funds (except where prohibited by the award) in these instances where the traveler has determined a business necessity for the additional cost. In some instances, physical needs may dictate additional legroom, or scheduling may require the traveler to pay a fee in advance to ensure a seat on a flight. The travel policy allows for reimbursement for “the lowest economy class airfare that meets the needs of a business trip, consistent with business requirements.” This means that certain fees are allowable if they meet a business need.
#TRAVEL EXPENSES UPGRADE#
Does “lowest economy class airfare” mean that I won’t be reimbursed for fees associated with advance or special seating such as an upgrade for legroom?
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